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Replaces your paper diary · fully auditable · from £19/month

Ditch the diary.
Date checking done in
15 minutes.

Most convenience retailers still rely on a paper diary for date checking — slow, inaccurate, and proves nothing to the EHO. ShelfCheck replaces it with an AI-powered app that covers every department and emails you a fully-auditable compliance PDF every Monday morning.

Start Free 30-Day Trial See how it works →
SJ
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Retailers, care homes & pharmacies cutting date-check time by 70%
Works for: ⛽ Forecourts 🏠 Care Homes 💊 Pharmacies 🏪 Convenience Stores 🛒 Independents
SJ
Good morning, Sarah 👋
Eastleigh Convenience · 08:04
📋 3 checks due
🚨 3 expired
3
Expired
4
Today
47
Scanned
Items to Action
Ibuprofen 200mg 16 tabs
EXPIRED
Dairy Milk Bar 45g
TODAY
Lucozade Orange 500ml
3 DAYS
SCANNING BARCODE...
Home
Items
Staff
Me
0
Paper diaries needed
£5K+
EHO fine for selling expired stock
15 min
Average date-check time
£19
Per site per month · unlimited staff
The Problem

The paper diary is costing
you more than you think

Most convenience retailers rely on a paper diary or printed checklist for date checking. It's slow, inaccurate, and when the EHO visits — it proves nothing.

⏱️
45+ minutes with a paper diary
Staff spend nearly an hour manually checking and writing dates across all departments — every single day. ShelfCheck cuts that to under 15 minutes.
📅
Missed dates — the diary can't alert you
A paper diary can't tell you something expired overnight. ShelfCheck sends instant alerts so expired products are caught before customers find them.
📋
A diary proves nothing to the EHO
Handwritten records can be filled in retrospectively and don't name staff or timestamp checks. ShelfCheck generates a signed, timestamped weekly PDF — real proof that stands up to inspection.
💊
One fine costs more than 22 years of ShelfCheck
Selling out-of-date medicines carries fines of £5,000+. At £19/month, ShelfCheck pays for itself the moment it prevents a single compliance incident.
Paper diary — a typical week
3h 45m
Staff hours lost to manual date checks
Ibuprofen 200mg 16 tabs
MISSED
Whole milk 2L (chilled)
MISSED
Egg mayo sandwich BB unclear
UNKNOWN
Weekly compliance report
MISSING
The Comparison

Paper diary vs ShelfCheck

Most stores have used a diary for years. Here's what they're actually missing.

📓
Paper Diary
What most stores use today
FREE
✗45+ minutes per check — every single day
✗No alerts — expired products found by customers
✗Can be filled in retrospectively — not genuine proof
✗No staff names or timestamps on individual checks
✗EHO can — and does — reject paper diaries as insufficient
✗No manager oversight — you don't know if checks are done
✗Pages get lost, wet, torn — records disappear
✗No history — can't see trends or repeat problems
✅
ShelfCheck
The digital replacement
£19/mo
✓Under 15 minutes — AI reads dates automatically
✓Instant push alerts — expired items flagged immediately
✓Tamper-proof records — timestamped automatically, can't be backdated
✓Named staff checks — every scan logged with who did it and when
✓EHO-ready PDF — auto-generated every Monday, accepted by inspectors
✓Manager dashboard — see every check, every staff member, in real time
✓Cloud stored forever — accessible from anywhere, never lost
✓Full history and trends — see which products keep expiring unsold

Making the switch takes 5 minutes. Your first compliance PDF generates automatically next Monday.

Replace my diary for £19/month →
Features

Everything a paper diary can't do.
Built for any UK retailer or care setting.

Designed for forecourts, convenience stores, care homes and pharmacies. Every department, every product type, every date format.

✨
AI Date Reading
Point your phone at the printed date on any pack. The AI reads it automatically — no typing, no errors. Works on dot-matrix, inkjet and laser-printed dates.
Zero manual entry
📷
Smart Barcode Scanning
Scan any product with your phone camera. ShelfCheck instantly identifies the item from the shared product database and tracks it against its expiry date.
All product formats
📄
Weekly Compliance PDF
A compliance report is generated automatically every Monday. Every check timestamped, every staff member named. Real proof that stands up to any EHO inspection.
Fully auditable
👥
Unlimited Staff
Pay per site, not per person. 15 staff or 5 — same price. Staff log in with a simple PIN, no email address needed. Add or remove in seconds.
One price per site
📦
Pre-loaded Product Database
Every product your store carries across all departments — grocery, medical, chilled, vapes, alcohol and more. New products scanned by any ShelfCheck site are instantly shared across the whole network.
All departments
📊
Manager Dashboard
See compliance scores, expired items, staff activity and trends across your site — or your whole estate — from one clean dashboard. Know before the EHO does.
Full visibility
Who Uses ShelfCheck

One app. Every industry
that sells food or medicine.

Same powerful scanning, same compliance PDF — with specific regulatory language for your industry and inspectorate.

⛽
Forecourts & Petrol Stations
Shell, BP, Esso, JET — date checking across grocery, chilled, hot food and OTC medicines. Weekly EHO-ready PDF sent automatically every Monday.
✓ EHO inspection ready
✓ Hot food & chilled covered
✓ OTC medicines tracked automatically
✓ Tobacco & vape date compliance
🏠
Care Homes
Protect your residents from expired food and medicines. CQC inspectors require documented evidence — ShelfCheck generates a timestamped audit trail automatically.
✓ CQC inspection ready
✓ Resident food & medication safety
✓ Kitchen, pantry & med room covered
✓ Named staff & timestamped records
Full care home guide →
💊
Pharmacies
100,000+ UK licensed medicines pre-loaded via NHS dm+d. Automatic expiry tracking, GPhC-ready audit trail and batch recall alerting — no manual entry needed.
✓ GPhC inspection ready
✓ 100k+ medicines pre-loaded (NHS dm+d)
✓ OTC & prescription tracking
✓ MHRA batch recall alerts
Full pharmacy guide →
🏪
Convenience Stores
Spar, One Stop, Costcutter, symbol groups and multiples. All departments, all products, automatic EHO-ready report every Monday.
🛒
Independent Retailers
Corner shops, deli counters, butchers, off-licences. No IT team needed — staff are set up and scanning in under 5 minutes.
Our Biggest USP

Unknown product? One photo.
Recognised forever.

Scan any product — if it's not in the database, take a quick photo. ShelfCheck's AI identifies the product and saves it to the shared database. Every ShelfCheck customer benefits. Instantly.

🔍
First Scan
Barcode not in database
Staff see "Unknown product" — prompted to take a quick photo
→
📷
Photo Taken
AI identifies & saves
Claude Vision reads the label & barcode digits. Saved to the shared database in ~3 minutes
→
⚡
Every Scan After
Recognised instantly
Any staff member, any ShelfCheck site — found in under a second. Forever.
~3 min
From photo to permanently saved
<1s
Recognition time on every scan after
Shared
Across every ShelfCheck site in the UK
How it works

From paper diary to digital
in under 5 minutes

No IT team. No hardware. No training day. Just download and go.

1
Download the app
Staff download ShelfCheck on their iPhone or Android. Enter your site code and PIN — done. No email, no password to remember.
2
Add your departments
Your store comes pre-configured with 8 standard departments. Rename or add your own — takes 2 minutes. Staff see exactly where to check.
3
Scan and check
Staff scan any product barcode with their phone camera. ShelfCheck instantly identifies the product from the shared database and logs the expiry date. Unknown products? One photo and the AI saves it forever.
4
Reports generate themselves
Every Monday a compliance PDF lands in your inbox. Everything timestamped, every staff member named. Ready for any EHO, CQC or GPhC visit.
Pricing

Simple. Per site. Unlimited staff.

No per-user charges. No hidden fees. Cancel any time.

Starter
£0 / month
Free forever · no card needed
Up to 3 staff devices
All departments
Barcode scanning
CSV stock import
✗
Weekly compliance PDF report
✗
Unlimited staff devices
✗
AI date reading
Get Started Free
Most Popular
Standard
£19 / month
£190/year · save 2 months · per site · no contract
Unlimited staff devices
AI expiry date reading
Smart date reading · all formats
Weekly compliance PDF
Daily 5am expiry alert email
100k+ medicines pre-loaded (NHS dm+d)
UK phone and chat support
Start 30-Day Free Trial
Multi-Site
£17 / site/mo
2–4 sites · save £2/site/month vs Standard
Everything in Standard
Multi-site manager dashboard
Cross-site compliance view
Combined weekly compliance report
Priority email & phone support
5+ sites: £15/site/month
Start Free Trial

All prices exclude VAT · Cancel any time · No setup fees

📱
Zero Hardware. Zero Setup Cost.

Works on the phones
your staff already carry

No scanners to buy. No iPads to procure. No engineer to install anything. ShelfCheck runs in any browser on any iPhone or Android — your team is scanning in 5 minutes.

🍎
iPhone
iOS 15+
🤖
Android
Any browser
⚡
5 Minutes
To first scan
£0
Setup cost
No hardware
FAQ

Questions we get every day

★★★★★
"
"We used to do date checks with a paper diary — took 45 minutes and proved nothing if the EHO came in. ShelfCheck cut it to under 15 minutes and now we have a proper PDF report every week. Best £19 we spend."
SC
Scott Calder
Convenience Retailer · Eastleigh, Hampshire

Ready to ditch the diary
and get properly compliant?

Join retailers, care homes and pharmacies replacing their paper diary with ShelfCheck. Free 30-day trial — no credit card, no commitment. Your site code arrives instantly by email.

No credit card required · Your site code arrives instantly by email · Cancel any time

🎉
You're all set!
Check your inbox now — your site code and login PIN have been sent. You can start scanning within minutes. Welcome to ShelfCheck.