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Replaces your paper diary · fully auditable · from £19/month

Ditch the diary.
Date checking done in
15 minutes.

Most convenience retailers still rely on a paper diary for date checking — slow, inaccurate, and proves nothing to the EHO. ShelfCheck replaces it with an AI-powered app that covers every department and emails you a fully-auditable compliance PDF every Monday morning.

Start Free 30-Day Trial See how it works →
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MK
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Convenience retailers cutting date-check time by 70%
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Good morning, Sarah 👋
Eastleigh Convenience · 08:04
📋 3 checks due
🚨 3 expired
3
Expired
4
Today
47
Scanned
Items to Action
Ibuprofen 200mg 16 tabs
EXPIRED
Dairy Milk Bar 45g
TODAY
Lucozade Orange 500ml
3 DAYS
SCANNING BARCODE...
Home
Items
Staff
Me
0
Paper diaries needed
£5K+
EHO fine for selling expired stock
15 min
Average date-check time
£19
Per site per month · unlimited staff
The Problem

The paper diary is costing
you more than you think

Most convenience retailers rely on a paper diary or printed checklist for date checking. It's slow, inaccurate, and when the EHO visits — it proves nothing.

⏱️
45+ minutes with a paper diary
Staff spend nearly an hour manually checking and writing dates across all departments — every single day. ShelfCheck cuts that to under 15 minutes.
📅
Missed dates — the diary can't alert you
A paper diary can't tell you something expired overnight. ShelfCheck sends instant alerts so expired products are caught before customers find them.
📋
A diary proves nothing to the EHO
Handwritten records can be filled in retrospectively and don't name staff or timestamp checks. ShelfCheck generates a signed, timestamped weekly PDF — real proof that stands up to inspection.
💊
One fine costs more than 22 years of ShelfCheck
Selling out-of-date medicines carries fines of £5,000+. At £19/month, ShelfCheck pays for itself the moment it prevents a single compliance incident.
Paper diary — a typical week
3h 45m
Staff hours lost to manual date checks
Ibuprofen 200mg 16 tabs
MISSED
Whole milk 2L (chilled)
MISSED
Egg mayo sandwich BB unclear
UNKNOWN
Weekly compliance report
MISSING
The Comparison

Paper diary vs ShelfCheck

Most stores have used a diary for years. Here's what they're actually missing.

📓
Paper Diary
What most stores use today
FREE
✗45+ minutes per check — every single day
✗No alerts — expired products found by customers
✗Can be filled in retrospectively — not genuine proof
✗No staff names or timestamps on individual checks
✗EHO can — and does — reject paper diaries as insufficient
✗No manager oversight — you don't know if checks are done
✗Pages get lost, wet, torn — records disappear
✗No history — can't see trends or repeat problems
✅
ShelfCheck
The digital replacement
£19/mo
✓Under 15 minutes — AI reads dates automatically
✓Instant push alerts — expired items flagged immediately
✓Tamper-proof records — timestamped automatically, can't be backdated
✓Named staff checks — every scan logged with who did it and when
✓EHO-ready PDF — auto-generated every Monday, accepted by inspectors
✓Manager dashboard — see every check, every staff member, in real time
✓Cloud stored forever — accessible from anywhere, never lost
✓Full history and trends — see which products keep expiring unsold

Making the switch takes 5 minutes. Your first compliance PDF generates automatically next Monday.

Replace my diary for £19/month →
Features

Everything a paper diary can't do.
Built for convenience retail.

Designed specifically for forecourts, newsagents, corner shops and independents. Every department, every product type, every date format.

✨
AI Date Reading
Point your phone at the printed date on any pack. The AI reads it automatically — no typing, no errors. Works on dot-matrix, inkjet and laser-printed dates.
Zero manual entry
📷
Smart Barcode Scanning
Scan any product with your phone camera. ShelfCheck instantly identifies the item from the shared product database and tracks it against its expiry date.
All product formats
📄
Weekly Compliance PDF
A compliance report is generated automatically every Monday. Every check timestamped, every staff member named. Real proof that stands up to any EHO inspection.
Fully auditable
👥
Unlimited Staff
Pay per site, not per person. 15 staff or 5 — same price. Staff log in with a simple PIN, no email address needed. Add or remove in seconds.
One price per site
📦
Pre-loaded Product Database
Every product your store carries across all departments — grocery, medical, chilled, vapes, alcohol and more. New products scanned by any ShelfCheck site are instantly shared across the whole network.
All departments
📊
Manager Dashboard
See compliance scores, expired items, staff activity and trends across your site — or your whole estate — from one clean dashboard. Know before the EHO does.
Full visibility
How it works

From paper diary to digital
in under 5 minutes

No IT team. No hardware. No training day. Just download and go.

1
Download the app
Staff download ShelfCheck on their iPhone or Android. Enter your site code and PIN — done. No email, no password to remember.
2
Upload your stock file
Export your stock report from your EPOS system and upload it. Every product in your store is instantly loaded — nothing to type manually.
3
Scan and check
Staff scan any product barcode with their phone camera. The AI reads the expiry date and instantly flags anything that needs action — whatever format it's printed in.
4
Reports generate themselves
Every Monday a compliance PDF lands in your inbox. Everything timestamped, every staff member named. Ready for any EHO visit or audit.
Pricing

Simple. Per site. Unlimited staff.

No per-user charges. No hidden fees. Cancel any time.

Starter
£0 / month
Free forever · no card needed
Up to 3 staff devices
All departments
Barcode scanning
CSV stock import
✗
Weekly compliance PDF report
✗
Unlimited staff devices
✗
AI date reading
Get Started Free
Most Popular
Standard
£19 / month
£190/year · save 2 months · per site · no contract
Unlimited staff devices
AI expiry date reading
Smart date reading · all formats
Weekly compliance PDF
Delivery mode · AI invoice scan
Offline mode · works without signal
UK phone and chat support
Start 30-Day Free Trial
Multi-Site
£22 / site/mo
Min 3 sites · £69/site/year · no contract
Everything in Standard
Head office dashboard
Cross-site compliance view
Network-wide reporting
Dedicated account manager
API and POS integration
White-label option
Contact Us

All prices exclude VAT · Cancel any time · No setup fees

★★★★★
"
"We used to do date checks with a paper diary — took 45 minutes and proved nothing if the EHO came in. ShelfCheck cut it to under 15 minutes and now we have a proper PDF report every week. Best £19 we spend."
SC
Scott Calder
Convenience Retailer · Eastleigh, Hampshire

Ready to ditch the diary
and get properly compliant?

Join convenience retailers replacing their paper diary with ShelfCheck. Free 30-day trial — no credit card, no commitment. We'll have you set up within 24 hours.

No credit card required · We'll contact you within 24 hours · Cancel any time

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